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| in-Site |
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| Holiday Park Management |
In-site™ is an all purpose park management software package. It delivers a complete, professional set of tools with which to maximise the performance of small, large, single or multi park operations. |
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In-depth control, optimisation & analysis
Accounts & Billing
- Batch Site Fee Invoicing
in-site™ allows you to batch invoice separate fees such as Site Fees, Rates, Water Rates whilst maintaining your audit trail.
- Caravan Sales
All unit sales processes are automatically invoiced from initial unit purchase, Owners Sale, Part Exchange, Plot Move right through to Off Site Sale.
- F.S.A Compliant Group Insurance
The unique insurance facility gives you the opportunity to quote each of your owners with your group insurance quickly and accurately.
- Utilities Invoicing
Monitor gas, electric & water usage per plot. Includes batch invoicing and meter history.
- Job Sheet & Maintenance Management
Assign and monitor owner requested work. The system also includes a quote facility and automatic invoicing.
- Standing Order & Direct Debit Facility
Setup recurring charges, standing orders and direct debits to offer your customers periodical payments.
- Credit Control
You can set a credit limit for each of your owner accounts and monitor your aged debtors over 30, 60 & 90 day periods.
Sales & Marketing
- Caravan Sales Prospects
The built-in prospect system allows you manage your lead bank professionally. It provides a daily 'to do' sheet per salesman and select mailer facility.
- Detailed Revenue Reports
in-site™ provides detailed revenue information on advertising, site fee, insurance, caravan and holiday sales.
- After Sales / Warranty Mangagement
Every stock item has an after sales facility where you are able to record and manage all 72 Check, PDI and Warranty faults.
- Stock Control & History
Complete stock control facility from delivery to off site sale. Each unit maintains a full history of moves, warranty and repairs.
- Selective Mailing
Send targeted mail-shots to sales prospects, hirers and owners. The full history of your marketing activity is recorded for analysis.
- Source & Marketing Reports
The system can produce accurate sales funnel reports. E.g. Source, action, status, priority, appointments, recalls.
Accommodation Hire
- Diary Based Bookings
Gives you flexible control of your availability for all types of accommodation and agency bookings to create maximum occupancy.
- Rally FieldNEW
This facility allows you to take a booking without allocating a plot. You are free to mix touring caravans, tents and Motorhomes based on size.
- Detailed Arrival & Departure Lists
Printable in advance of the arrival or departure date and can include outstanding balance, number of guests & pets and required hire goods.
- Colour-coded Bookings Chart
The chart highlights booking status, minimum stay periods, reserved accommodation and availability for the internet. You can also make, move, view and amend bookings from this screen.
- Hoseasons & Sun Bookings Import
Import your agency bookings and only bring through the relevant costs. You can then vet, move and up or down grade the booking before transferring onto your chart.
- Hire Fleet Repairs & History
You can easily manage repairs and view detailed history for each hire unit. The correct standing value can be calculated to help with budgeting.
Online Services
- Real-time Online Bookings Add-on Service
Let your customers search and book holidays at your park quickly and securely at a time that suits them. The bookings website is constantly in-sync with in-site™ to ensure accurate availability.
- Online Payment Gateway Add-on ServiceNEW
Easily take money with in-site™ by integrating with the 'Commidea' online payments. The gateway can be used for online bookings payments aswell as any other transactions handled through in-site™.
- Online Sales Marketplace Add-on ServiceNEW
Publish your current sales units to the internet with the click of a mouse. Any enquires that are made online are automatically added to the prospects database.
Other Features
- Interactive, Printable Park Map Add-on
Access detailed information on plot, owner, stock, meters and the booking diary for each plot. Apply filters for instant visual information on availability, vacant pitches, stock age, account balance and much more.
- Tag label printing Add-on
Print out durable colour tent & tourer tags to add to your weekly arrival packs.
- EPOS Sundry Income Module Add-on
The EPOS module gives you a basic cash register for the sale of sundry items. It can be used with a barcode scanner and the transactions can be charged to an owners account.
- Custom Report Designer
The built-in Report Designer is easy to pick-up but hard to put down. You can create custom reports on owners, prospects, bookings, financial - the list is endless.
- Barrier Access Control Add-on
Close proximity security barrier and facility access via key cards and fobs.
- Membership passes Add-on
Create a photo ID card for hirers or owners. Cards can be used with the access control system for increased security.
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